গোপনীয়তা বিজ্ঞপ্তি
Who we are
Aries Exim Company Pvt Ltd ("we") runs eAACS to record attendance, visitors and payroll at its offices. Aries Exim Company Pvt Ltd decides why and how this information is used and is responsible for it (the "data fiduciary" under India's Digital Personal Data Protection Act, 2023, or the "controller" in other countries).
Questions, requests and complaints: dbakar@arieseximco.com.
What we record
Employees
- Identity and work details: name, employee code, e-mail, mobile number, department, designation, offices you may use, shift and joining date.
- Each check-in and check-out: date and time, the office, a selfie taken at that moment, your location at that moment and its distance from the office, and the browser and network address used.
- Your registered phone: a security key created by your phone. Your fingerprint and face never leave your phone — we never receive them.
- Leave and correction requests and HR's decisions.
- Pay: salary structure, bank account, PAN, UAN, ESI number, tax regime and declarations, and the payslips we produce.
Visitors
- Name, mobile number, company, purpose of visit and the person you are meeting (where asked), a selfie and your location at check-in and check-out, and the times.
We read your location only at the moment you scan. The system does not track you at any other time.
Why we use it
- To confirm that the right person was at the right office at the right time, and to prevent proxy attendance.
- To calculate salaries, leave, overtime and deductions, and to meet our duties under labour, social-security and tax laws (for example PF, ESI, professional tax and income tax in India).
- To keep our premises secure and to know who is on site in an emergency.
- To keep an audit trail of changes made by HR.
We do not sell this information or use it for advertising.
Our legal basis
For employees, we process this information for employment purposes, which Indian law allows without separate consent (section 7(i) of the DPDP Act), and, elsewhere, to perform your employment contract, meet legal obligations and protect our legitimate interests in security. For visitors, we ask for your agreement on the check-in screen.
Who sees it
- HR and administrators of the offices you belong to, each limited to their offices.
- Banks (salary transfers) and government bodies where the law requires it (for example EPFO, ESIC and the income-tax department).
- Companies that host or support this system for us, only on our instructions and under a contract that protects your information.
How long we keep it
- Selfies taken at check-in and check-out: until the company deletes them (the company should set a period under System › Photo retention).
- Attendance, leave and payroll records: as long as labour, tax and social-security laws require (often 8 years in India), then deleted.
- Visitor records: as long as needed for security, then deleted with the selfies.
How we protect it
Access needs a password or your registered phone; office admins see only their offices; connections are encrypted (HTTPS); passwords are stored as one-way hashes; and every change by HR is logged.
Your rights
You can ask us to:
- show you the information we hold about you and who we shared it with;
- correct or complete anything that is wrong;
- delete information we no longer need — except records the law requires us to keep;
- nominate someone to act for you if you are unable to.
Contact dbakar@arieseximco.com. We aim to reply within 30 days and always within the time the law allows. If you are not satisfied, you can complain to the Data Protection Board of India (or the data-protection authority in your country).
Changes
We will tell you in the app when this notice changes. Version 2026-10.